COVID-19 Guidelines

Vaccines

In-person VidUKon will require all in-person attendees to be fully vaccinated against COVID-19 without exception. Proof of vaccination will be required upon arrival. To avoid disappointment, please make very sure to bring your vaccination documents with you to Cardiff! We accept photographed documents, so a picture on your phone will suffice. For more information on accepted forms of proof, see below.

Which vaccines are acceptable?

Any vaccine authorized in the country in which the vaccine was received, including authorization for emergency use, for human use as a COVID vaccine is acceptable. The World Health Organization maintains information on the status of vaccine trials and approvals.

I was a participant in a vaccine trial; is this acceptable?

Please contact us directly at vidukon@gmail.com so we can evaluate your situation on a case-by-case basis.

What does “fully vaccinated” mean?

“Fully vaccinated” means you must have received all required COVID-19 vaccination doses no later than 14 days prior to the day you arrive at VidUKon to allow them to reach full efficacy before arrival. For people arriving on June 10 that would be no later than May 26. The date of vaccination will be confirmed as part of the registration check.

What forms of proof of vaccination are accepted?

We will accept original vaccination cards, digital or physical photographs or photocopies of vaccination cards (front and back, all details readable), or electronic documentation provided by your country of origin, including print-outs of such documentation. This documentation should be provided in person at the registration desk on site. It needs to contain information about the date of vaccination and the type of vaccine, and needs to be identifiable as belonging to you (i.e. be in your name).

If your documentation is not in English or if you are worried about any other issues regarding the acceptability of your documentation, please contact us at vidukon@gmail.com to discuss details.

What if the name on my ID and the name on my vaccination card don’t match?

We will accommodate this on a case-by-case basis; please contact us at vidukon@gmail.com.

I can’t be vaccinated for a medical reason. What should I do?

At this time, VidUKon requires all in-person members to be vaccinated without exception. If you cannot be vaccinated, please consider attending virtually, which does not require you to be vaccinated or show proof of vaccination.

I'm vaccinated, but my child/friend/partner/family member that I'm bringing along isn't. What should I do?

If you are planning to bring along friends or family to enter hotel or con spaces, please make sure to provide proof of vaccination for all people present, including children. Children who are too young to be vaccinated against COVID-19 will unfortunately not be allowed to enter con spaces at the 2022 event.

Testing

If you attend VidUKon in person, you are required to test yourself once a day before you enter con spaces, using a rapid test. VidUKon 2022 encourages in-person attendees to bring their own rapid tests if possible. The con will also provide rapid tests on site. Please also test before beginning your journey to Cardiff.

Can I get rapid tests for free?

The UK government provides free lateral flow tests on this website. This service is reserved for people with an address within the UK. Please note that this service may not be free anymore after April 1, so get your order in early.

Governments of some other countries offer a similar service. If you cannot use this or a similar service, VidUKon will be providing free rapid tests on site.

Do I need to provide proof of my daily rapid test result?

No, we  may give reminders about testing but we will be trusting everyone to test appropriately over the weekend.

What do I do if my rapid test result is positive?

If your rapid test shows a positive result, you will unfortunately be unable to continue participating in VidUKon 2022 in person. You are encouraged to switch to virtual participation. Possibility of refunds in a case like this will be determined on a case-by-case basis.

What should I do if I'm having symptoms?

If you experience symptoms that might be a sign of a COVID-19 infection, please test yourself using a rapid test. If the test result is positive, you will unfortunately be unable to continue participating in VidUKon 2022 in person (see above). If the test result is negative, please use your best judgment to decide whether or not to continue participating in person, keeping in mind that depending on viral load, rapid tests may not be 100% accurate. You always have the option to switch to virtual participation, and also switch back whenever you feel safe participating in person again. Possibility of refunds will be determined on a case-by-case basis.

Do I need a PCR test to attend the con in person?

No, a rapid test is sufficient.

Masks

VidUKon 2022 requires all in-person attendees to be wearing a mask in con spaces at all times, except while actively eating or drinking.

What counts as a mask?

A mask should completely cover your nose and mouth with material that can effectively filter droplets and aerosolized particles. It should fit snugly against the sides of your face without gaps. Nose wires are recommended to improve fit, and multiple layers are generally more effective. Face shields are not an acceptable alternative to masks, although they can be worn in addition to masks if you desire.

I can’t wear a mask for a medical reason. What should I do?

We generally accommodate medical exemptions to masks but would like to evaluate on a case-by-case basis, so please contact us at vidukon@gmail.com.

What counts as a con space?

A con space is any area reserved for con attendees, such as the conference rooms reserved for VidUKon. The hotel lobby is not a con space, neither is the hotel restaurant.

What are the rules in spaces that are not con spaces?

The Future Inn Cardiff has its own mask rules that apply in all hotel spaces that are not reserved for the con. You can view those rules here; please be aware that they are subject to change.

Are there going to be designated areas for eating and drinking or is it allowed anywhere?

At this time, VidUKon is not planning to set up designated areas for eating and drinking. We ask attendees to try to keep their masks on at all times and be courteous and considerate regarding the exception for eating and drinking.

Local Regulations and Travel

The above-described guidelines reflect the level of safety VidUKon will aim to provide for in-person attendees. Depending on the Welsh Government's regulations, the Future Inn regulations, and the general situation at the time of the con, select guidelines may change or additional ones may be added as the con approaches.

If you are traveling to Cardiff from outside of Wales, please make sure to check the Welsh Government's COVID-19 regulations when your date of travel approaches. They may differ from the regulations that apply in your place of origin, even if you live within the UK.

If you are attending the con from abroad and are traveling through both England and Wales (i.e. flying into London and continuing on to Cardiff or similar), please make sure to check all applicable regulations for your travel route.

Guidelines adapted from Discon III